P&C Operations Manual

Introduction

QCPCA promotes Teamwork, Partnerships, effective communication and cooperation between all school community stakeholders.

P&C Associations: A vital link within the school community

The P&C Association provides a vital service to the school community. The functions and the powers of the P&C are explained in detail within this manual and all P&C Executive members are advised to familiarise themselves with this information.

The P&C is a Statutory Body established to provide the necessary link between the parents, caregivers, community member’s school and students.

The role of the P&C and the role and responsibility of its Executive and members should not be understated. We encourage you to be an active P&C member, and know your rights and your responsibilities by reading and understanding the information provided in this manual.

Manual to Assist P&Cs

This manual has been compiled to assist all P&C Association Executive Committees to manage the business of the P&C Association efficiently and accurately.

Along with the information provided in this manual, the P&C Association should keep a copy of their current approved constitution and any bylaws, meeting procedures or rules and policies the P&C may have adopted for their own school situation. This then makes one handy reference guide for the P&C Executive and can be passed on from one executive to the next.

QCPCA hopes this manual will reaffirm the things your P&C is doing well and help with area where your P&C may need assistance.

Finally, this manual is designed to be a living document. Information provided will change and updates of this manual will be provided on a regular basis on the QCPCA web site (www.qcpca.org.au). A great deal of information, relevant to P&C operations is available on the website and you should refer to it frequently.

How to use the Manual

This manual is broken up into sections relating to the various operations P&C Associations may have responsibility for.

Each section contains relevant information about that area of P&C business.

Each section has a number of sample forms provided to assist and guide P&Cs.

There may be words and phrases used that are unfamiliar to your P&C members. The glossary provides an explanation of many such terms. You can add to the glossary with those terms specific to your P&C.

Acknowledgements

QCPCA gratefully acknowledge Education Queensland, ACSEA, QCAN, QAST, & ATO for their assistance.

Information was obtained from Renton and several Internet sites for meeting procedures. Reference is made to legislation, policies and procedure documents.

Disclaimer

State schools and P&C Associations are encouraged to reproduce this manual or excerpts from the manual. It is not necessary to seek permission to do so.

The information provided in this manual is intended to assist P&C Associations with a basic knowledge to fulfil their role successfully within their school.

P&C Associations should seek professional advice and clarification when dealing with legal,insurance or employment issues.

While every care is taken in the preparation of this publication, no responsibility will be taken for any errors or omissions.