P&C Operations Manual
Introduction
How to Use Manual
Sections of Manual
P&C a vital link in school community
The P&C Association provides a vital service to the school community. The functions and the powers of the P&C are explained in detail within this manual and all P&C Executive members are advised to familiarise themselves with this information.
The P&C is a Statutory Body established to provide the necessary link between the parents, caregivers and community members and the school and students.
The role of the P&C and the role and responsibility of its officers and members should not be understated. We encourage you to be an active P&C member, and know your rights and your responsibilities by reading and understanding the information provided in Section 1, 2 & 3 of this manual.
Manual to Assist P&Cs
This manual has been compiled to assist all P&C Association Executives to manage the affairs of the P&C Association efficiently and accurately.
There is very little new information provided in this manual. Most is tried and true practices already used by many P&C Associations.
Thank you to the Regional Councils and various organisations who have helped by providing information and advice in the compilation of each section. Thank you also to the members of QCPCA and P&C Associations who spent many hours proof reading and verifying the information was relevant and easy to use.
Finally, this manual is designed to be a living document. Information provided will change and updates of this manual will be provided on a regular basis. Along with the information provided in this manual, the P&C Association should keep a copy of their current approved constitution and any by-laws, meeting procedures or rules the P&C may have adopted for their own school situation. This then makes one handy reference guide for the P&C Executive and can be passed on from one executive to the next.
QCPCA hope this manual will reaffirm the things your P&C is doing well and help with areas where your P&C may need assistance.
This manual is broken up into sections relating to the various operations P&C Associations may have responsibility for.
Each section contains relevant information about that area of P&C business.
Each section has a number of sample forms provided to assist and guide P&Cs.
The Fact Sheet section will develop and grow as fact sheets are produced on the various issues and areas of responsibility.
There may be words and phrases used that are unfamiliar to your P&C members. The glossary provides an explanation of many such terms. But you can add to the glossary with those terms specifically highlighted in your P&C.
Acknowledgements
QCPCA gratefully acknowledge that this manual has been prepared in conjunction with and the co-operation of a number of people and organisations.
We would especially like to thank the following for their assistance:-
ATO
CSEAQ
Commission for Children and Young People
Dept of Families
Education Qld
QAST
QCAN
Queensland Health
Grace Jones and the Operational Support Unit
Met East Regional Council
Peninsula Regional Council
Sunshine Coast Regional Council, especially Kerri Day
Wide Bay Regional Council
Information was also obtained from
Renton and several Internet sites on meeting procedures
Thank you also to the schools who volunteered to trial and feedback on the sections of the manual as they were being prepared.
Albany Creek SS, Eumundi SS, Patricks Rd SS, Algester SS, Everton Park SS, Prosperine SS, Ashgrove SS,
Forest Lake SS, Proston SS, Aspley East SS, Grovely SS, Quinalow SS, Babinda SS, Hendra College, Sandgate SS,
Bald Hills SS, Hilliard SS, Stafford Heights SS,
Belmont SS, Herberton SS, Strathpine West SS, Beerwah SS, Murarrie SS, The Gap SS
Beerwah SHS Mt Cotton SS Thornlands SS
Birkdale South SS Mitchelton SHS Thulimbah SS
Cairns SHS Mount Larcom SS Toowoomba SHS
Cavendish Rd SHS New Farm SS Vienna Woods SS
Cecil Plains SS Nanango SS Wavell Heights SS
Cleveland District SHS Pallara SS Wellers Hill SS
Craigslea SHS Wynnum North SHS
Also Kerri Day, Sunshine Coast Regional Council and Leanne Penman, Peninsula Regional Council.
Section 1 Meeting procedures
Section 2 Roles and Responsibilities of P&C and its Executive
Section 3 Legal and financial responsibilities
Section 4 P&C relationship to school
Section 5 Subcommittees
Section 6 P&C Associations as employers
Section 7 Retail Operations (Tuckshop, Uniform Shop etc)
Section 8 Outside School Hours Care
Section 9 Swim Clubs
Section 10 Fundraising
Section 11 Acronyms, Glossary and Where to for more information and help?
