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Handover Checklist for the Outgoing Executive

P&C Calendar of Events
For the President / Secretary
For the Treasurer
For the Principal




P&C Calendar of Events in 2008


A list of Important dates and events for your P&C
Please click on the link for more details Calendar of Events (112K)


For the President / Secretary

P&C Operations Manual on CD

Copies of the following:

    1. Roles and Responsibilities - Section 2 of the P&C Operations Manual
    2. Current P&C Approved Constitution
    3. Subcommittee Bylaws/Policies
    4. Other P&C Policies
    5. Current Employee Letters of Employment and details
    6. Letter from ATO advising ITEC (Income Tax Exempt Charity) status
    7. Standing Orders/Meeting Procedures


Register of P&C Members
Register of LIfe Members of the P&C
Minute Books with Minutes from all meetings since P&C Commenced
Motions Register - this is a suggestion only but helps new executive continue ongoing actions from motions from the past.
Address List of contact for assistance - Principal, Registrar, QCPCA, QAST, Industrial Relations or Employers Union, ATO, QCAN, Gaming Benefit Fund, Raffles, Alcohol Licences, MARSH P/L, Education Qld. (Include contact name if you have one, phone, fax, email and website informations.
A list of any important issues/projects, which need to be followed, up or continued by the new executive.
Any diary that has been kept by the P&C on issues, events and/or invitations attended by outgoing executive.

 

For the Treasurer


Education Qld Accounting Manual
Books of Accounts for current and previous years
Registers for: Building Fund / DGR (Deductible Gift Recipent)
                       Cheque, Receipt and Order Books
                       Assests

Auditors Statements and reports for the past 7 years including current year
Bank form for Change of Signatories for the P&C General, Subcommittee and any investment accounts.


For the Principal



Ensure the Principal has the following for safekeeping:

    1. Current Approved P&C Constitution
    2. Copy of ITEC letter


Also the school should provide an area for archiving of the P&C Information and old records.